Structured Content Management

The management of documents in terms of generation, review and publishing aspects has been fairly ad-hoc in most organizations. Organizations have over the last decade tried to institute standardization using a combination of templates and processes. This has helped to a certain extent but the issues with standardization still remain within organizations. The lack of standardization results in inefficient usage of resources, time and capital. It also has implications from a regulatory compliance if inconsistent or outdated documents are used by different departments. The advent of newer technologies and emergence of standards by regulatory bodies worldwide for documents offers an opportunity to utilize software tools to help enforce standardization and conformance to regulatory mandates.

Virtify’s Structured Content Management product, Virtify SCM can help standardize document life cycle processes within an organization namely the authoring, reviewing, publishing, approval and archival processes. This standardization will eliminate inconsistencies and improve efficiencies by efficient usage of the resources, infrastructure and time.

• Web-Based collaborative authoring and reviewing environment to streamline document generation and review processes.
• Standardize document types, templates, version numbering scheme, header, footer, watermarks, attributes and others.
• Standard workflow that can be configured for specific document types.
• Standard document version numbering capability that can be applied automatically.
• Seamless integration with commercial document management systems.
• Support for both simple and compound document types.
• Roles based access control to support project roles and teams.
• Tracking of dates and activities, enabling collection of metrics and top-down visibility.
• Searching, retrieval, navigation, and reporting capability.

• Reduce the risk of inadvertent use of inconsistent or outdated document content.
• Increase the efficiency of resources, e.g., reduce document cycle time.
• Automatically capture process milestones in order to enable metrics and reporting.
• Share knowledge easily and quickly between geographically dispersed groups.
• Reduce training time of staff by facilitating transfer of knowledge.
• Support consistent document storage and management globally.
• Facilitate regulatory compliance in a robust and explicit manner.